“The common parts and contents of procurement tender documents, with minor or occasional modifications, require a great deal of time and attention, being key to compliance with regulations and deadlines.”
Administrative Public Procurement is an area of the utmost importance for any organization linked to Public Administration, where procurement procedures and other methods of sourcing goods and services are essential for:
- Trust in public administrations (transparency)
- Business competitiveness
- Management of taxpayers’ money (citizens)
- The economic health of the country
Administrative Public Procurement represents a key lever for the development and promotion of our business competitiveness and economic growth — in the case of Spain, with an aggregate index of around 18.5% of GDP (over €180 billion).
The need for change in the digital era.
Document creation technology for procurement and tender documents, and integration with automation and publication tools, is key at this moment of technological transformation and digitalization to optimize timeframes and reduce costs and potential human errors.
A large part of the interactions in today’s society are carried out electronically. Public Administrations, whose purchasing contributes to a significant percentage of national GDP, and with the need to provide maximum transparency in these purchases, cannot remain on the sidelines of how society operates — they must firmly embrace the digitalization of the procurement process.
The combined use of iberDok, as a generator of administrative documentation with large volumes of text and variable fields, and its integration with RPA (Robotic Process Automation) technology, achieves the automation of publications on the public procurement website and the completion of required sections with data extracted from the prepared tender document. This represents a step forward in the efficiency of public and private organizations that generate complex documentation in their procurement processes.
Tender document composition scheme
This technology combination also integrates as a facilitating element with other publication management platforms such as Pixelware, Biddown, Vortal and similar ones, at different levels:
- Electronic Procurement File Processing Platform
- Electronic Tendering Platform
- Electronic Auction Platform
- Digital catalogues
In short, a further step forward in guaranteeing for public administrations and bidders the path towards digitalization, process improvement, transparency and resource optimization.
